Policy on agenda postings and submission of information for agendas

The following section was taken from the Little Compton Code and governs the development and posting of Little Compton Agricultural Conservancy Trust meeting agendas.

SECTION II. MEETINGS.

1. The trustees shall regularly meet on at least a monthly basis. Special meetings may be called by the chairperson at any time upon notice to all other trustees and forty-eight (48) hours public notice.

2. Meetings shall be conducted in accordance with “Robert’s Rules of Order.”

3. Agenda and Notice.

a. The Secretary shall type and distribute the agenda to members of the Trust and Town Council liaison.

b. The general form and order of the agenda shall be determined by the Trust from time to time.

c. Any person wishing to bring matters before the Trust may request, by written communication to the Trust, that matters be entered on the agenda.

d. The deadline for inclusion of matters on the agenda for a regular monthly meeting shall be 4:00 p.m. on the Monday of the week preceding the meeting. However, bills to be paid shall be presented no later than 4:00 p.m. on the day of meeting.

e. Reserved.

f. A matter may be submitted at a Trust meeting upon a majority vote of all Trustees present, for discussion only.

g. The Secretary shall prepare packets containing (i) the agenda and (ii) pertinent documents arranged in the agenda’s order by 4:00 p.m. on the Friday of the week before the Wednesday meeting.

h. Copies of the packet shall be distributed to:

1. Trustees

2. Town Council Liaison

3. Town Clerk for public view excluding Executive Session material.

i. Copies of the agenda shall be:

1. Posted at:

(a) Town Hall

(b) Brownell Library

(Ord. 12/21/17)